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Workflows

Meeting Notes to Tasks

Ep 10 · Google Drive · AI · Todoist · Slack

Every meeting ends with somebody saying someone should do that. Two weeks later: wait, who owned that?

Meeting notes die in a doc nobody reopens. The decisions were real, the owners were named out loud, and none of it survives contact with Tuesday.

What it does

You drop the meeting transcript into a folder. That is the entire job. AI reads it and pulls out every explicit commitment: who, what, by when. Each one becomes a real task on your board, assigned to the right person, with the deadline if one was actually said. The summary lands in the team channel before people are back at their desks.

Two guardrails keep it honest. Vague intentions (“we should think about the website”) are skipped; only real commitments become tasks. And every task carries the sentence it came from, so when something looks off you can see exactly what was said instead of arguing with a robot.

How it works

A Drive trigger fires on new files. The text gets extracted and handed to an AI step that returns a structured list of commitments, with a rule to leave deadlines empty rather than invent them. Each item becomes a task through your task tool’s own connection, and Slack gets the digest. Works with transcripts from any recorder that can save to Drive.

Setup

  1. Import the workflow file into your n8n instance.
  2. Create a transcripts folder in Drive and connect it to the trigger.
  3. Connect an AI provider key.
  4. Connect Todoist (or swap the node for Trello or Notion) and fill in the small name-to-person mapping.
  5. Drop in a past meeting's transcript and check the tasks it creates against your memory of the meeting.

The template runs on n8n, any recent version, cloud or self-hosted. Every place that needs one of your accounts is marked with a note inside the workflow.

Get the workflow

The file arrives by email. No newsletter, no drip sequence: at most an occasional note when a workflow you grabbed gets an important fix. See privacy.

Rather have this running in your business without touching a single node? That is the actual job. Write to hello@nurho.net or start with the ROI calculator to see if it is even worth automating.